Tag Archives: efficient work place

One Problem Everyone Has and How to Cope

Heart-pounding, knee-knocking stress. Your palms sweat and your head gets light.

It’s the fight-or-flight response that kept our ancestors alive when they were out hunting to make sure that they weren’t the ones being eaten. Nowadays, we don’t have to worry about being chomped in two by a T-Rex, but we do have bills, family matters, or upcoming deadlines.

Job stress is the primary source of stress in adults. And it’s been increasing in recent years. It’s not that surprising considering the sheer number of projects (30-100) the average business person has at one time or the fact that you’re interrupted up to 7 times an hour on average.

If you’re one of the 40% of workers reporting that your job is very stressful, you could be experiencing:

  • Headaches
  • Irritability
  • Dizziness
  • Sleep trouble
  • Anxiety
  • Nausea
  • Loss of appetite
  • And the list goes on and on

We’re all staring down a heaping pile of TPS reports. Everyone feels stress, but it’s what you do with it that matters. You could cope using methods that have a negative effect on your life like binge-eating fast-food or overindulging in alcohol. Or you could adopt some ways to manage that stress.

Identify what’s causing it

If you identify stressors in your life, you can better assess what is important and what needs attention, and what doesn’t. Put everything you can control into one box and everything you can’t control into another. Shawn Achor refers to this as the Island Experiment in his book The Happiness Advantage. He suggests that you take effective action on the items in the first box and throw out everything in the other. Seems liberating doesn’t it?

Get together

We all need some help sometimes. Find someone in your life to chat with about what’s stressing you. You can talk to a colleague about a problem they can help with. Or maybe you can vent to a friend about an annoying colleague. I find that the sheer act of talking about your problems helps to reframe them in a way that makes them seem more manageable.

Stay positive

Stress is influenced as much by what’s happening inside as by what’s happening outside. Reflecting on what you’re grateful for and reminding yourself of it throughout the day is one way to stay positive, even when things aren’t going so well. You can also reduce the negativity around you by keeping better company. Negative people and their negative thoughts are only going to exacerbate the stress you’re already feeling. You can put them in the ‘forget about it’ box I referred to earlier.

Everyone feels stress, but that doesn’t mean that it has to control our lives. Identifying what’s causing it, relying on your friends, and staying positive are all great ways to keep stress from taking over.

Doodle launches The Productivity Book

We’re really happy to announce the release of The Productivity Book: 30 Professionals Talk About Time Management! This 200-page eBook is authored by Doodle CEO Michael Brecht, and is filled with personal stories and helpful tips from productivity experts that will help readers to be more productive with their time.

The Productivity Book from Doodle

The Productivity Book from Doodle

30 Professionals helped us with this book and provide us with an exclusive insight into how they structure their day. “Since productivity is at the heart of Doodle, I thought it would be interesting to interview leading productivity experts to find out what their thoughts are on how people can be more productive in all aspects of their lives,” said Michael Brecht.

“The interviewees shared a lot of details about their daily habits and productivity methods, and while each of them views productivity in a unique way, readers of the eBook will definitely be able to identify some clear trends that they can apply.”

The Doodle Productivity Book is now available to download through Amazon and iBooks and selected partners in various parts of this world. Download it today and start learning from some of the smartest minds in productivity!

Happy reading!
Your Doodle Team

Productivity Expert Allyson Lewis on time management

Productivity Expert Allyson Lewis

Productivity Expert Allyson Lewis

Allyson, thank you for sharing your thoughts with us, could you let us know what projects you are involved in?

I am the founder of The 7 Minute Life. You can improve your time management in 7 Minutes.

What’s the most recent adjustment that you’ve made to your personal productivity routine?

We have a virtual team of seven associates. I have turned over the project management to my project manager. I hate administration and details. Now, my only job is to think, write, think some more, speak, think some more, and shoot video. Every person on our team has “narrowed” their roles. Narrow responsibilities are much more productive and meaningful.

Do you follow specific time management techniques to organize your day?

There are 24 hours in a day, 1440 minutes, if you take 1% of your day – that is 14 minutes. The 7 Minute Life is built on the foundation of taking 7 Minutes in the evening to answer one powerful question, “What is my goal for tomorrow?” Literally set the timer on your smartphone for 7 Minutes in the evening and clarify exactly what you want to achieve by the end of your workday. After you understand your goal – then, you need to create your “5 before 11” list. This list contains 5 tiny “micro-actions” that you commit to accomplishing before 11 o’clock the next morning.

How do you cope with time constraints? Which ones do you really dislike?

Not sure what you mean by time constraints. Time is time. The 24 hours in a day are the boundaries that can’t be changed. I don’t really dislike the problem of having a 24 hour day. The key for me is to choose to plan how much of my time I will sleep, exercise, pray, and read.

In what ways has your perception of time changed as you’ve grown older?

I have plenty of time for my purpose in life. I have had to shed away the activities that are not in alignment with my purpose.

So what are the secrets about time management from your experience?

Time management is not about the “When.” Behaviours to improve your time management skills include:

■ Know what you need to do

■ Know the specific projects that need to be accomplished

■ Break down each project into high value activities

■ Break down your high value activities into “microactions” – a micro-action is a task that can be completed between 2 minutes and 20 minutes (due to attentional bandwidth), can be accomplished by you, can be started and COMPLETELY finished.

■ Then, and only then can you decide the “When” you will complete each micro-action by placing a task on your calendar.

Allyson, thank you very much for your time to answer these Doodle questions and we wish you all the best for your time management tool ‘The 7 Minute Life‘.

Allyson_Lewis Skydiving

Allyson_Lewis Skydiving

Remote working: bandwidth and security not the only issues

This week is Work Wise Week in the UK and many firms will be looking to deploy or increase homeworking strategies for employees. Companies, however, should look beyond purely connectivity and security issues to make remote working a success. “Applications such as online scheduling tools should form part of the overall technology armoury as part of a cultural change in the way companies view remote working”, said Phil Flaxton, chief executive of Work Wise UK. Read more in our press release! Making homeworking work better: Streamlining with Web platforms essential, Doodle says