Category Archives: Doodle features

Recurring Meetings with Meekan

Meekan, everyone’s favorite scheduling chatbot, just added a great new feature to his rapidly growing list of abilities. Daily, weekly, and monthly meetings!

In case you didn’t already know, Meekan is the world’s smartest AI scheduling assistant. It matches everyone’s calendars in seconds to help you find the best time to meet. And it’s totally free to use and available on Microsoft Teams and Slack.

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He’s always so friendly 🙂

All you have to do is ask Meekan in plain English to make you a meeting, and Meekan finds the best time, sends the calendar invites and even reschedules a meeting in seconds.

 

So what’s new?

Ask Meekan to schedule a meeting just as you’d ask anyone, ‘Meekan, schedule a meeting with the Sales team sometime next week,’ or ‘Get everyone together for a team meeting’ (see below). Then you can select daily, weekly, or monthly from the drop-down menu and Meekan will check everyone’s availability for the next 7 meetings. He’ll propose a few options and give you a percentage availability for all your participants so you can get a good sense of the best time slot for your recurring meeting. Tell Meekan to book one of the options, and it’ll sync with everyone’s calendar.

Meekan will also keep you posted on all activity after you make the meeting. You’ll get RSVP notifications letting you know the status of your meeting and who’s coming.

Once you start scheduling with Meekan, you’ll wonder how you ever did it without him.

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Meekan knows around 7000 ways (and counting) to request a meeting

 

UPDATE: Calendar invitations

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From the second you realize the need to organize a meeting to the handshake at the start, Doodle guides you on your way. Our newest feature smooths out the way to that handshake by allowing you to send calendar invitations.

You use Doodle to find the best date and time for a meeting and you can even send reminders to those who’ve yet to participate to make sure you can get the results in time. Once all the votes are in and you choose the final option you can share the the results in the most convenient way with your participants. A calendar invitation.

You can add the event instantly to your Google or Outlook calendar so you or your participants will never miss the date. This will save everyone loads of time and possibly errors because it’s all automatic. If your participants haven’t connected their calendars to their account (which they should btw), don’t worry they’ll also receive the calendar invitation in their inbox so they easily add the event to their calendar with just one click. Just one more example of the work we do to ease the pain of meetings and scheduling.

Here’s how it works

Previously when you closed a poll you had two options to share the results with your participants. You could send them a link to the poll so they could check or you could send them an email. Now when you choose the final option you’ll have a third option which sends the calendar invitations and adds the events to your calendars.

Keep in mind that this feature is only for Doodle Premium users.

If you’re curious you can start a trial here, free for 14 days.  

UPDATE: Invitation status

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You may have noticed a bit of an upgrade with the Doodle Premium ‘Who is missing’ feature. Not only can you see who you’ve sent your invitations to but you can also check:

Who received the invitation
Who opened the invitation
If there was an issue with delivery

Now that’s quite an upgrade! You can see if your invitations made it where they were going and if your invitees read them.

So how does it work?

When you send your invitations via Doodle (choose ‘Invite Participants’ and select ’email’), you’ll see all the names/emails of your invitees listed on the poll with a sealed little envelope. If that email didn’t get to where it was supposed to go, you’d notice the little envelope will have an exclamation point letting you know. You’ll also notice that once your invitees check the invitations, the envelopes next to their names will be opened!

If your invitees received the invites but haven’t had a chance to participate you can send them a quick reminder message. Use the ‘send reminder’ button at the top of the page.

Doodle Premium is a powerful professional scheduling tool with loads of advanced features. Take a look!

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UPDATE: Messaging with Doodle

We’ve been busy working on lots of cool new features in the last few weeks. Check out the details in the list below.   

Custom invites

You can customize your poll invitations. After you create a poll and add the names/email addresses of your invitees (see next section), you can now include a short message. Feel free to include any details you like about the poll or just a friendly greeting.   

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Address books

You can connect your address book and add your contacts by name or email. As soon as you start typing, you’ll see your contacts appear. For Premium Doodle users, these contacts will appear as placeholders on the bottom of the poll. When your invitees make their selections in the poll, the placeholders disappear. This feature allows you to get a quick overview of who has and who hasn’t participated in your poll.

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Stay in touch

We’ve made it even easier to get in touch and stay in touch with anyone you invite to a poll. Now it’s possible for Premium users to contact their invitees directly. The messaging option can be found in the ‘more’ menu at the top of the page.  You’ll see everyone’s email address populated in the box. You can choose to message everyone or just individuals if you’d like to connect over Doodle.

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Improved reminders

Send reminders to get results faster. For Doodle Premium users it’s possible to send out reminder emails with just a click. Everyone in the poll or just those who haven’t participated can be sent a reminder.

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Close the poll with a message

After you choose a final date and close the poll, you have the option to share the results of the poll. And just like with our poll invitations you can add a little note. Click ‘share results’ at the top of the page to try it out.

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Export to excel

When you export the poll to excel, you’ll have all the poll details in one handy file. You’ll notice that you’ll have all the names of your participants listed with their email addresses on the second sheet.

Create a new poll and see how awesome these new features are.

Try it out

New Frontiers with Doodle and Meekan

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Photo by SpaceX on Unsplash

Doodle is more than just Doodle.com and our iOS and Android apps you know. Doodle is also Meekan! Meekan is the world’s smartest AI scheduling assistant. It’s a chatbot you can talk with on Slack, Hipchat, and Microsoft teams. Just ask for a meeting and Meekan will compare everyone’s schedules and suggest the best time. Together with Meekan, we’re expanding our scheduling domain into other territories with three exciting new projects. Now you can experience the power of Meekan in your browser, on your desktop, and on your Android device.

Give them a try and let us know what you think!

Google calendar Chrome extension

Are you a Chrome user? Statistically speaking, that’s probably the case. And it’s good news for you too. We’re bringing you Meekan in the form of a Chrome extension (which is just a custom program for your browser). You can download it from the Chrome store and start scheduling with Meekan in seconds. Just add the contacts you’d like to invite, and Meekan will suggest appropriate times based on everyone’s calendar. See below. I added a few contacts for my meeting and found a time when everyone can make it!

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Everyone can make it!

Mac OS app

The brains of Meekan can also accessed directly from your desktop with our new Mac OS app. Download it here. I’ll wait!

You can schedule meetings with anyone right from your desktop. No need to open your calendar, or send endless emails back and forth trying. Simply click, add your contacts, and Meekan will find a time that fits everyone. It’s as simple as that.

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Easy scheduling, right on your desktop

Meekan for Android

Now you can have Meekan in the palm of your hand. Download the new Meekan prototype for your Android device and experience just how easy scheduling a meeting can be. Just like our other prototypes, all you have to do is add a contact and Meekan will compare everyone’s schedules and suggest the best time to meet.

If you want to experience just how effortless scheduling is with Meekan, go ahead and try one (or all!) of our new prototypes. If you have feedback feel free to get in touch on Twitter or send us an email at support@doodle.com.  

 

Doodle at AMP 2018

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Photo by Jace Grandinetti on Unsplash

We’re so excited that our very own Michael Wuergler presented at this year’s AMP conference in Amsterdam.

AMP is an open-source project that aims to make the web better for everyone by creating faster web pages that perform better across all platforms. Most recently, Google has been working to bring the power of this framework to Gmail, and they asked us to develop a few applications for the new prototype.

Now, emails will no longer be static blocks of HTML that age and grow moss in your inbox. With this technology, developers will be able to create engaging, interactive email experiences. Your emails will be more dynamic; they’ll live and change with time. AMP for Email will make it possible for your emails to remain up to date every time you open them.

What does this mean for Doodle?

It means that you could get poll updates directly in your inbox. And I’m not talking about notification emails; I mean that your original admin email will update itself when people make their selections in your poll. You’ll be able to have a running tally of who voted for what in your poll as it’s happening. You could even choose a final date and close the poll right from your inbox. All without opening your browser. Finding a time to meet will be faster and easier with the ability to manage polls from your email.  

We’re waiting for Google to roll out AMP for Email, and then we can move to bring you all our cool AMP related projects.

If you’re interested in AMP and want to see Michael’s presentation you can check out the video below. He starts at about 6:30.

 

Experience the Benefits: Doodle Premium

Curious about what makes Doodle Premium so special?

Here’s a look at all the cool features and benefits.

Who is missing

With Doodle Premium you can easily keep track of who has and who hasn’t participated in your poll. When you send invitations via Doodle (by clicking Invite participants at the top of the page and then ‘email’), you’ll notice that every email address you send the invites to will appear on the bottom of the poll. These email addresses will act as placeholders until your participants make their selections, and then they’ll disappear. With just a glance at your poll, you can easily see who needs to be reminded to participate.

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Send reminders

If you want to send a quick email reminder to those who haven’t participated in your poll, you can do so with one click. Click the ‘Send reminders’ button at the top of the page to view a list of the non-responders. You can edit the list if you like and add a custom message.

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Branding

If you take a look at our Premium plans, you’ll notice that all the business options include customized branding. You can add your logo to your polls as well as a custom background. With Doodle Premium Business plans you add a professional look to all the polls you send out to your clients and your team.

Additional information requests

Additional information requests allow you to acquire more information from your participants when they make their selections in a poll. When your participants save their selections in your poll, you can ask them to provide their email address, phone number, or postal address. It’s a pretty nifty feature if you want to start a contact list for a newsletter (for example) or if you just want to make sure you can get back in touch with everyone after your event.

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User management

You can have Premium Business plans with as many users as you like. If you purchase a Business plan for teams, you’ll be able to add others to your account and them to create polls with all the same Premium benefits. It’s as simple as adding their email address to your user management page here. Then they can see who is missing, send reminders, and add information requests.

Also, keep in mind that all Doodle Premium plans are ad-free! Take a look at our Premium plans.