These days, many people are trying to live and work in a smarter way, and it’s important that they know how to manage their time and calendar wisely. To help with this, Doodle has compiled the following list of ten tips and tricks that can decrease the amount of time that you’ll spend on coordinating meetings and managing your schedule.
Consolidate – Use one tool as the central place for your schedule. Everybody has a different preference (paper agenda, online calendar, etc.), but the key is that you make sure that you have everything in the same place. This prevents double-booking issues and general confusion.
Share – A sharable online calendar like Google Calendar should be used by individuals who frequently need to coordinate meetings with other people. Depending on the situation, the calendar can be shared with coworkers, family, friends, or anyone else.
Separate – Add appointments to your calendar, but don’t mix them with your To-Do List. Keeping your tasks separate will keep your mind clear, and a tool like RememberTheMilk can help with this.
Declutter – Don’t store random notes in your calendar. Instead, store your notes in a paper notebook, a document, or a service such as Evernote.
Simplify Scheduling – When you need to setup a meeting or social event with more than one person, use Doodle for online scheduling instead of sending email messages or making phone calls. This will eliminate the constant back and forth communication, and your inbox will thank you.
Focus – Make the calendar entries (or the events from the online scheduling tool) the communication channels for your appointments (invitations, updates, location changes, etc.).
Organized Travel – Including travel information in your calendar can help to keep you organized while you travel, and a tool like TripIt will do a lot of the work for you. Also, instead of traveling for meetings, consider scheduling conference calls or online meetings to save even more time.
Visualize – Highlight particularly important appointments in a different color so they stand out. Use calendar feeds in different colors for appointments related to work, family, vacations, etc.
Personalize – It’s your life and your schedule. Find the calendar management methods that work best for you and stick with them.
Expert Advice – Productivity experts like David Allen, Merlin Mann, and Tim Ferriss have shared a lot of good advice that you can use to make your life more productive and enjoyable.