The evolution of appointment scheduling

May 2, 2012

When you want to organize a meeting, one of the first things that you have to do is find a time that works for everyone. For many people, this involves sending an email or a meeting invitation to the participants. Of course, there’s always a number of people who can’t be available at the time that’s indicated, and before you know it, your inbox is full of messages from multiple people about what’s possible and what’s not. Needless to say, this isn’t an enjoyable experience.

The easiest way to determine a good time to meet is to figure it out when you’re with all of the participants. However, this isn’t always possible, so it’s important to have a tool that can provide assistance. The tool should be quick and easy to use so the meetings can actually happen.

The following chart provides an overview of some of the options that are available and rates them against specific criteria.

Depending on the situation, one of the poorly rated tools can still provide some value. For example, calling all of the participants is a nice and personal thing to do, but it takes a lot of time.

Additionally, calendar invitations can be useful when you just need to send out one option and all of the participants use the same calendar system (Outlook, Google, Lotus Notes, iCal, etc.). With that said, they’re almost useless in other situations.

On the other hand, an online scheduling service like Doodle works for anyone who has Internet access and it radically simplifies the scheduling process. It’s free and easy to use, and we hope you love it as much as we do.

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